Many IT experts and professionals have been discussing the advantages of the best E signature online app around us. However, it was not so just a few years ago and signing the documents using pen and paper. Initially, businesses found that signing on-screen was ready to serve them. And after some time, they got to know that their fingertips were equally valuable. Now, the technology has achieved that particular target where companies can not only get the documents signed digitally but are also eligible to keep an eye on the whole process and keep it confidential, secure, and protected with an electronic signature app.
Why should businesses start using digital signatures online?
Table of Contents
Well, we have discussed the main reason behind it. However, the single word that we can use while discussing advantages is efficiency. It means that using an electronic signature app means efficiency in documentation. Using the best E Signature app, we can improve the distribution of documents, storage, and time to complete documentation, security, and retrieval process.
Why paper base contracts inefficient?
Well, we can argue on it in several ways. First of all, we need to send paper agreements by using mails and courier services to get the signature of the participants. This process takes days to complete because courier services take time to deliver documents. With that, the signers can also slow down the process when they take time for signing and returning the documents. All business experts agree that delays are a killer instinct in slowing down business growth. They think that the business processes must be completed at a rapid speed.
More importantly, if you send a document with mistakes, or there is a need to remove the error or adjust the content, the delay will be more than your expectations. In this way, companies waste resources, time, and overall efficiency. Therefore, it has been observed that paper-based contracts make organizations inefficient.
The costs of using pen and paper can be damaging.
Keeping business and legal contracts confidential and protected is an uphill task for organizations. More importantly, it is also necessary to protect these documents from flood, fire, or any other natural disaster or danger. It becomes difficult when we use paper-based contracts. When we use an electronic signature app, we keep documents in cloud-based databases where no unauthorized individual can access them. Moreover, accessing these documents through authorization is an easy task.
On the other hand, paper-based contracts are placed in physical storage, where any unauthorized individual can come and find these documents. To secure these places, companies spend money that can be unbearable in many cases. Even then, there is no surety that the documents will be protected. Therefore, we can say that using paper-based contracts is not only dangerous for confidentiality but can increase the operational and documentation costs.
Another important aspect in this regard is the use of papers, pens, printers, scanners, and other necessities. Sometimes, we need to use papers multiple times to remove errors and update the documents. In this case, our printer cartridge is also used. Additionally, we need pens, staplers, and other necessary tools to keep the system smooth and hassle-free. All these actions can be costly because we spend money and time and bear opportunity costs. When we use an E-Signature online app, we can manage all these expenses and help our organization save time and money.
The good news is that awareness has been developed, and many managers prefer to create customized contracts and use electronic signature online solutions. However, many do not love this technology. Here, we will write a few words for them:
Introducing the electronic signature app
The best E Signature online apps allow you to sign the documents online that helps eliminate or reduce inefficiencies related to the paper-based documentation process. More interestingly, you can enjoy several advantages as well that are beyond the efficiencies.
However, you may raise the question of legality. Here, it is necessary to set the record straight that electronic signature apps are legal in the United States, Canada, Australia, the United Kingdom, China, and many other European and Asian countries. We want to mention here that using digital signature online PDF and other formats have been legally allowed for more than a decade now. Many organizations have already shifted to E-Signature online apps, and many are ready to accept it as a new norm.
Furthermore, we are discussing some good reasons due to which you need to go for electronic signature online solutions:
Lightning-fast turnaround
With an electronic signature app, you need to check schedules or organize a meeting on specific dates. You do not need to travel or physically appear in front of authorities. With these apps, you only need to sign the documents digitally by using a set pattern to validate your authenticity. There is no need to send hard copies to be ratified or return the documents through courier services. It means that you can complete the documentation process conveniently by staying at your place. This technology also helps you bring all stakeholders on board immediately. In this way, you stop them from changing their minds before completing the documentation.
The encrypted, secure, and legal documentation procedure
You can keep electronic documents more secure and protected while comparing these documents with paper-based contracts. It is because you can embed digitally signed documents with all the details like time, date, location, email address, and IP address of all the signers. The best E Signature online apps also help prevent tampering, forgery, or any other unlawful modification in the documents. In this way, you can present these documents not only in front of courts confidently but also prepare comprehensively prepared legal documents.
An unmatchable security
Some organizations and managers show reluctance in using digital signature online PDF because they are afraid of hackers. They do not trust much online storage and security. Well, we want to mention that electronic signature apps can provide you with security that has no comparison with paper-based documentation.
Just accept for a few seconds that hackers have reached electronic documents. In this case, they will find the documents in an encrypted format, which they can decrypt only if they have cryptographic keys. If they do not have these keys, they cannot achieve their target. And if you do not share these keys with any unauthorized individual or party, it is next to impossible for the hackers to decrypt the document. In this case, the encrypted document is totally a waste for them.
Error handling is far better.
What will you do when there is an error, or do you need to revise the content in the paper-based document? Well, you need to modify the document, reprint it, distribute it to all parties once again, inform them about changes, get signatures from all, and return it. On the other hand, when we use customized contracts with the best E Signature online app, you only need to mark an adjustment and get approval from all concerned parties after checking and getting signatures from all parties.
Concluding Remarks about E signature online app
Now, you can imagine the time and money that we can save. When we use electronic signature apps with the contract management system. Sometimes, you can even save days when using the E-Signature online app. If it happens, you can initiate your project immediately to get acquires results before the deadline.