Technology is a necessary part of any business, but it can also be expensive. For starters, there are capital expenses like hardware and software, labor costs for hiring IT technicians, and operational expenses required to manage and maintain your system. Each of these elements can spiral out of control if you’re not careful, leading to a budget-busting IT bill. Fortunately, there are a number of ways you can cut IT costs without sacrificing performance or functionality. Here are a few tips to get you started:
Migrate to the cloud
Cloud computing services are more cost-effective than on-premise solutions because they’re subscription-based, so you only pay for what you use. For instance, instead of paying for in-house servers that are only used a fraction of the time, you can get a cloud server that provides the storage space and computing resources you require on demand. The best part is the cloud server itself is fully managed by the provider, so you don’t have to worry about exorbitant maintenance costs.
Implement VoIP phone systems
Voice over Internet Protocol (VoIP) is an internet-based phone system that uses your broadband connection to make and receive calls. VoIP is much cheaper than traditional landline phone service because there’s no need for expensive infrastructure like copper wires or fiber optic cables. And since VoIP runs over the internet, you can make calls from anywhere in the world without incurring expensive long-distance charges.
Know when to repair or replace your hardware
Hardware like computers, servers, and network routers have a finite lifespan. At some point, they’re going to need to be replaced. But if you replace them too soon, you’ll end up wasting money on perfectly good hardware. Conversely, if you wait too long to replace them, they’ll break down and cost you even more in repairs.
To get the most bang for your buck, it’s important to keep track of each piece of equipment’s operational costs and warranty dates. Repairs should be the course of action if there are slight performance issues and the equipment is still under warranty. If it’s out of warranty, then you’ll need to decide if the repair costs are worth it or if it would be better to replace the hardware entirely. When computers exhibit reduced performance, increased downtime, and more frequent failures, it’s probably time to shop for a replacement.
Optimize your network performance
Your IT infrastructure is wholly dependent on your business network’s performance. If the connection is unreliable, you could lose a lot of money due to downtime and loss of business. That’s why you need to regularly monitor your network for extremely high internet bandwidth usage, latency drops, and potential cybersecurity issues. For example, if you notice a sudden spike in bandwidth usage and data transfers, it could be a sign of unauthorized downloads or malicious activity. By closely watching your network, you can avoid potential disasters and keep your IT costs down.
Outsource to a managed IT services provider
Managed IT services providers serve as an extension of your company’s IT department for only a fraction of the cost of one in-house technician. These providers employ a team of IT professionals who are responsible for proactively managing, monitoring, and troubleshooting your system. Managed IT services are usually charged at a fixed monthly rate, depending on the number of users or the type of support you require. This not only makes budgeting more predictable and affordable, but it also gives you access to a wide range of IT expertise that would otherwise be unavailable for small- and medium-sized businesses.
Cutting IT costs can be daunting, but not when you have a reputable managed IT services provider on your side. With the right provider, you can optimize your networks, better maintain your hardware, and take advantage of cost-effective technologies.